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20Sep2013: 3rd WREN AGM

Invitation to the 3rd WREN AGM

I am writing to invite you to the WREN AGM which will be held on Friday 20th September 2013 at 6 pm, in Wadebridge Town Hall. The doors will be open from 5.45 to allow time for signing in. Light refreshments will be available - and a truncated version of the ‘Wadebridge Energy Futures’ exhibition will be on view.

Please find below the AGM agenda and minutes from the 2012 AGM. The annual accounts have been drafted and will be available to view on our website (www.wren.uk.com) from Monday 9th September – the file was too large to enclose with this email.

The AGM will be followed by a panel discussion about Wadebridge Energy Futures with invited speakers.

There are 4 vacancies for Board Members. The Board oversees WREN and takes decisions about its future. Any Member of WREN over the age of 16 can stand to become a Board Member. If more than 4 people wish to stand we will hold an election – any WREN Member over the age of 11 can vote. Please let me know no later than Monday 16th September if you would like to stand. I’m happy to answer any questions you may have about what being a Board member entails. My contact details are below.

Please RSVP to energy@wren.uk.com or to the Energy Shop (Hamilton House, The Platt, Wadebridge) so that we have an idea of numbers on the night.

We look forward to seeing you on the 20th.

Kind regards,

Tony Faragher

Company Secretary

e:tony.faragher@wren.uk.com t: 07858 489254

Wadebridge Renewable Energy Network (WREN) Limited .Registered in England, registration number 31236R. Registered address : WREN Energy Shop, Hamilton House, The Platt, Wadebridge, Cornwall, PL27 7AA. www.wren.uk.com

Wadebridge Renewable Energy Network (WREN) Ltd

Annual General Meeting to be held on Friday 20th September 2013, 6 pm in Wadebridge Town Hall

AGENDA

1. Chair’s welcome and introduction.

2. Minutes of AGM held in October 2012 (enclosed).

· To agree these as a true record.

· Any matters arising.

3. Report from the Chair of the Board on achievements in 2012/13, and plans for the future.

4. Presentation of accounts and balance sheet for 2012 /13.

5. Report of the auditor.

6. Appointment of Auditor for 2013 /14.

7. Proposal from the Board to use any surplus funds from 2012 / 2013 for the continuation and development of WREN (in accordance with Rule 65).

8. Election, if required, for vacancies on the Board.

Tony Faragher

Company Secretary

Wadebridge Renewable Energy Network (WREN) Limited

Registered in England, registration number 31236R. Registered address : WREN Energy Shop, Hamilton House, The Platt, Wadebridge, Cornwall, PL27 7AA

Minutes of WREN Annual General Meeting

16th October 2012 Wadebridge Town Hall

WREN Board Members present:

Richard Alexander (RA) - Finance Director

David Atfield (DA)

Jake Burnyeat (JB)

Jerry Clark - (JC) Technical Director

Tony Faragher (TF) – Company Secretary

Lizzy-Jane Frankel (LJF)

Stephen Frankel (SF) - Chairman

Peter McGregor (PM)

Adrian Jones (AJ)

Harry Wild (HW)

WREN Members present: Leonie McGregor (minutes).

David Acton, Charlotte Barry, Alison Batchelor, Fiona Clark, Shireen Cunliffe, Ann Fanstone, Voirrey Faragher, Ceri Goodfellow, George Harris, Jean Harris, Mike Haywood, Jason Henderson, Randi Henderson, Alison Higson, Janet Hulme, Will Hutton, Rick Johnson, Mrs Johnson, Jennifer Knightley, Stephen Knightley, Angus Lamond, Bill Lugg, Jean MacLeod, Kath McMahon, James Miller, Simon Miller, Barbara Mills, Julian Mutton, Maggie Mutton, Caroline New, Tom New, Elliot Osborne, Sarah Parkin, Amanda Pennington, Sarah Prosser, Angela Readfern, Paul Readfern, Lynette Rentoul, Graham Revell, Kelly Revell, David Shillito, Teresa Smith, Iain Soutar, Bill Stuart-White, Jon Whitten, Sally Whitten, Dom Whitting, Jim Wood.

Apologies:

Nicky Atfield, Duncan Burwood, Pamela Bousfield, Michael Cunliffe, Katy Holmes, Paul Holmes, Jennifer Lugg, Scott Mann, Emma Miller, Merryn Shillito, Sophie Stevens, Dan Rogerson, Kevin Smith, Lorraine Turnbull.

The Chairman welcomed everyone to the meeting and declared the meeting quorate.

The minutes of the previous AGM held on 23rd May 2011 were accepted as a true record.

There were no matters arising.

1) Reports from the Board:

Chairman’s Report (see attached) SF added as follows to his report:

The key to the success of WREN is its reasonable optimism in such uncertain times, the strongest practical manifestations of which are the 730 strong membership, the Energy Shop and the fact that people have been helped both to save money and by awards from the Community Fund. More benefits lie ahead, with the exploration of other technologies and more income to the Community Fund.

WREN will only prosper if self-sustaining and has to help the town’s economy. The two business awards made to WREN have been significant and local business community support and engagement has been generously offered. The local currency will add to the sense of resilience. The most important focus for the immediate future is to engage with the secondary school, and the proposal to lower the minimum membership age to 12 is aimed at helping with this.

Longer term WREN is looking forward to contributing towards the pilot study for Cornwall Smart Grid which will attract notice and investment, and the possibility of high value jobs for local people with the prospect of an Eco Park and Innovation Centre.

SF thanked all the Board members for their time and commitment, and particularly Lorraine Turnbull and Peter Gonnet who recently stood down.

The following comment was made by a Member from the floor: ‘It is heartening that WREN is opening membership to younger people. It is agreed that it is a key challenge to engage the school community from Year 7 upwards and something we must all do collectively and in a general way, ideally by offering opportunities in all areas throughout the school.’

In answer to a question from a Member the Chair explained that the reason no funds had been paid out of the Community Fund awards as at the balance sheet date (see point 10 of the financial statements) was that the groups selected by the membership were awaiting further funds to complete their targets. Subsequent to the year-end £2,250 was indeed paid.

Technical Report (see attached)

JB observed that the 312kWp represents about one million pounds worth of investment in to WREN solar club.

2) Presentation of accounts and balance sheet

RA stated that WREN’s accounts had been prepared according to applicable law and regulations including Industrial and Provident Society law regulated by the Financial Services Authority, as disclosed in the accounts. RA pointed out that whilst WREN is not a charity, charities are obliged to show restricted and unrestricted funds, and this practice had been adopted to make the financial statements as clear and meaningful as possible. It should be noted that only unrestricted income can be invested in people and in the community. SF thanked RA for his work as Financial Director of WREN.

3) Report of the auditor

RA drew attention to the report of the independent auditors David Elston and Co. and asked the members to note that the report is unqualified i.e. the accounts give a true and fair view of the state of affairs of the company at 31st March 2012 in accordance with UK Generally Accepted Accounting Practice, and they have been properly prepared in accordance with the Industrial and Provident Societies Act 1965. Additionally there were no matters which the Auditors felt should be brought to the attention of members that had not already been disclosed in the accounts.

4) Appointment of Auditor

RA on behalf of the Board proposed that David Elston be reappointed subject to a reasonable fee being agreed in advance by the Board. This proposal was carried unanimously.

5) Proposal from the Board to

(a) Lower the age limit for membership of WREN to 12 years and

(b) Permit those aged 16 to stand for election to the Board provided that not more than three places on the Board shall be held by under 18’s.

Following discussion from the floor relating to (a) it was unanimously agreed to amend WREN’s Rules to allow anyone aged 11 and above to become a member of WREN.

Proposal (b) was unanimously agreed.

6) Election to vacancies on the Board

There were 4 vacancies to the Board of directors. Lorraine Turnbull and Peter Gonnet had resigned, and Peter McGregor and Harriet Wild were standing for re-election following the drawing of lots. Caroline New and Amanda Pennington (brief details below) were also nominated as new directors, and all 4 nominees were unanimously appointed to the Board.

Amanda Pennington has lived in Wadebridge for 10 years and has 3 children at a local primary school. She is very keen on educating young people in the benefits of renewable energy and energy conservation. Amanda has been volunteering in the Energy Shop for some time and is involved in co-ordinating a week long schools programme for St Breock School. She is also a Town Councillor and involved in many local events.

Caroline New lives in Wadebridge and runs a website and graphic design business in the town. She also has children at a local primary school and is keen to help follow through WREN’s education work at secondary school level. Caroline has a degree in Environmental Science, and together with her current business and creative experience, finds the business side of WREN important and exciting.

7) Proposal from the Board to use any surplus funds from 2012 / 2013 for the continuation and development of WREN (in accordance with Rule 65)

This was unanimously agreed

The Chairman thanked all members attending and declared the meeting closed.

Stephen Knightley proposed a vote of thanks to Stephen Frankel which was carried unanimously.

Chair of the Board of Director’s Report, AGM 2012

This AGM comes after WREN’s first full year of activity. WREN was established to work with all interested groups, organisations and individuals in Wadebridge and the surrounding parishes to explore the benefits of a shared engagement with energy in particular, and sustainability in general. The possible benefits relate to quality of life, economic resilience, future jobs for our children, as well as contributing to solutions to the global energy and climate problem. The first year has been very encouraging, in that local people have responded very favourably. Particular developments of note include:

· Membership has proved popular, with some 730 paid-up voting members of this not-for-profit cooperative. The larger proportion of the population join, the more representative will be any decisions, but that is a good start.

· The Energy Shop was opened on 9th December 2011 by Tim Smit, and has proved to be a key means for making WREN’s activities accessible, whether offering access to WREN schemes, helping to alleviate fuel poverty, or simply giving advice.

· WREN’s interest in helping people save money and fuel has proved popular, with some 200 households coming forward to seek free loft and cavity wall installation.

· The first Community Fund offer of £5,000 raised considerable interest, and the voting system produced a good result, with the beneficiaries being the Food Bank and Storehouse, the Youth Project and the District Guides.

· There has been extensive interest in the local, regional and national media in WREN’s development.

· WREN has received awards, including Best Third Sector Business in the Cornwall Business Awards, and Best Community Scheme in the Regen SW Energy Awards.

· Launch of the Wren (Wadebridge Pound) to keep the economic benefits of WREN and other programmes within the local economy.

· Strong collaborative links with the business community and Wadebridge and District Chamber of Commerce (with over 50 businesses accepting the Wren).

· Collaboration with universities to develop strong evaluation and innovation programmes.

· The programme has attracted national attention from policy makers, so that WREN is one of few groups supporting Department of Energy and Climate Change policy (indeed the Secretary of State visited the Energy Shop and joined WREN.

· WREN is closely involved in the development of the Cornwall Smart Grid (Smart Cornwall) and will contribute a key pilot site for early adoption of smart micro-grid, with potential benefits to the economy and fuel costs.

· Exploration of new economic opportunities is underway to bring jobs and training to the area through an EcoPark and Innovation Centre.

· Strong collaboration with, and support from, the Green Cornwall programme of Cornwall Council.

Stephen Frankel,
16th October 2012

Report for AGM by Jerry Clark, WREN Technical Director

Major push last year and earlier this year led to a total 312kWp of domestic PV systems installed directly through WREN, including 63kW of ‘free’ installations. This is enough to generate around 325,000kWh/yr of electricity and save about 170 tonnes of CO2 emissions each year. In addition The Olde House in Chapel Amble is a member of WREN with a 242kW array.

Cornwall Council has been supporting WREN’s programme with PV installed on social housing, the Sports Centre and the library, totalling 200kW in the WREN area.

Many other installations have appeared, many prompted by WREN’s promotion activities, bringing the total to just over 1.2MWp, which will save CO2 emissions equivalent to driving a family car 120 times around the world.

We also have 2 solar parks in the WREN area; one is 2MW, the other 3.7MW. Neither of these have any direct links to WREN, but this brings the likely total in the area to around 6.9MW, which will generate the equivalent of one third of Wadebridge’s domestic electricity. This means that about £1 million of electricity used locally is now generated in this way.

Although over generous tariffs have gone, the prices have reduced so much that the return on investment is still around 7 years, so still well worth doing.

In addition we are in the process of launching buying clubs for other technologies, and currently have generous grants on offer for solar thermal systems (hot water) and biomass heating systems (log and pellet). In addition we are about to publicise details of an oil to electric AGA conversion which potentially uses about a third of the energy.